Revolutionizing Your Oracle ERP: 5 Key Processes You Should Automate Now

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The world of enterprise resource planning (ERP) is constantly evolving. New technological innovations like artificial intelligence (AI) and robotic process automation (RPA) are revolutionizing business operations within large organisations.

 

Cost control and expense management remain critical. Traditionally, the finance field relied heavily on precise manual processes and human-centered work. Automation, however, streamlines tasks such as billing, expense management, reporting, and analysis, significantly enhancing efficiency.

 

Consider the case of a telecommunications firm that leveraged automation to transform its financial reporting, invoice-to-cash cycle, and electronic fund transfers. This transition resulted in a staggering saving of 4,000 hours per month.

 

Observing these results, Prince Kohli, Chief Technology Officer at Automation Anywhere, noted:

automation anywhere logo

Yet, while automation is essential, it is crucial to remember that humans should always remain at the heart of business operations, serving as the strategic backbone while automation acts as a critical support function.

 

In this blog, we explore five key ERP business processes ripe for the benefits of process automation. We step into the shoes of the process owners, identifying their unique challenges and illustrating how process automation can provide effective solutions.

 

1. Financial Period End Close

Meet Sarah, the Financial Controller of a mid-sized manufacturing company. She oversees the financial reporting and ensures compliance with accounting standards. Her role demands precision and the ability to coordinate complex financial data from various departments.

 

The end of any financial period brings a frenzy of activities for Sarah. From consolidating reports to ensuring accuracy in the accounts, the process is labor-intensive and prone to errors. Late nights and the pressure of deadlines often lead to a stressful environment, with the risk of burnout among her team.

 

Consider the task of consolidating various expense reports. Normally, this requires manually gathering data from different departments, a process prone to delays and errors. With Process Automation, these reports can be automatically collated, validated for accuracy, and integrated into the financial statements. This automation not only speeds up the process but also frees Sarah and her team to focus on more strategic tasks, like analyzing financial trends and advising on business decisions.

 

2. Accounts Payable (AP) Invoice Processing

John is an AP Manager at a retail chain. His responsibility is to manage vendor relationships and ensure timely invoice processing and payments. His effectiveness is measured by how well he manages cash flow and maintains good vendor relations.

 

Invoicing in John’s department is a tedious task. Manual entry of invoice data is time-consuming and susceptible to errors. This can lead to delayed payments, strained vendor relations, and even financial discrepancies.

 

A common challenge John faces is the processing of bulk invoices received in various formats. Manually entering these into the ERP system is not only slow but also leads to errors. Process Automation can automatically extract invoice details, verify them against purchase orders, and update the ERP system. This reduces the processing time from hours to minutes, significantly reduces errors, and improves vendor satisfaction.

 

3. Procure-to-Pay Cycle  

Emma, a Procurement Manager in a technology firm, is tasked with ensuring an efficient and cost-effective procure-to-pay cycle. Her role involves overseeing the entire procurement process, from purchase requisition to payment.

 

Emma’s biggest challenge is managing the volume of transactions and ensuring they are completed accurately and on time. The manual process is fraught with the potential for delays and errors, impacting the company’s operational efficiency. 

 

A typical scenario involves processing a purchase order, which requires cross-referencing with vendor details and inventory levels. This process, when done manually, is prone to delays and mistakes. With Process Automation, the entire process, from raising a purchase order to making a payment, can be automated. The RPA tool cross-references data, updates inventory levels, and processes payments, thus streamlining Emma’s workflow and reducing errors.

 

4. Sales Order Processing

 

David, the Sales Operations Manager at a software company, is responsible for ensuring that customer orders are processed accurately and efficiently. 

 

David’s team struggles with the high volume of sales orders, which requires significant manual input. This often leads to delays and errors, affecting customer satisfaction and revenue streams. 

 

In a typical sales rush, David’s team manually enters order details into the ERP system. With Process Automation, this process can be automated, ensuring faster and more accurate order processing, leading to improved customer satisfaction and quicker revenue recognition.

 

Learn more on how to transform your sales order processing with automation

 

5. Vendor Master Data Management  

Lucy, the Supply Chain Manager in a logistics company, oversees vendor management and ensures the accuracy of vendor data in the ERP system. Lucy finds maintaining accurate vendor data challenging due to the ever-changing nature of vendor information. This impacts procurement efficiency and vendor relationships.

 

For instance, when a key supplier updates their pricing or contact details, Lucy’s team must ensure this information is accurately reflected in the ERP system. Traditionally, this would be a manual process, risking delays and inaccuracies. 

 

Process Automation can automate the updating of vendor information, ensuring real-time accuracy and significantly reducing the workload on Lucy’s team.

 

Summary: Common Challenges and the RPA Solution

 

Across these diverse roles – from financial controllers to supply chain managers – the common challenges are evident: time-consuming manual tasks, risk of human error, and the need for faster, more accurate process completion. These challenges not only strain resources but also limit the strategic potential of these vital roles.

The solution lies in embracing Robotic Process Automation (RPA) technology. Automating routine and complex tasks frees up these professionals to focus on more “value-adding” activities. It enhances efficiency, reduces errors, and fosters a more strategic approach to role responsibilities. With RPA, businesses can transform their ERP operations into dynamic, responsive processes that drive forward organizational goals.

Learn from our Oracle Experts

Top 5 Benefits of Automating Your Oracle ERP Processes - How to Strengthen Your Organisation With Robotic Process Automation

 

Why WinfoBots?  

 

WinfoBots is an intelligent process automation tool, engineered for Oracle ERP customers by Oracle Experts and powered by UiPath to expedite the adoption of RPA.

 

With over two decades of experience in Oracle ERP, Winfo’s development team meticulously crafted WinfoBots, specifically considering the unique needs of businesses. Unlike other RPA platforms that often start from scratch, WinfoBots offers a distinctive advantage.

 

Recognizing the industry’s need for cost-effective, pre-built automation solutions for critical processes such as Finance Period End Close, AP Invoice Processing, and Supplier Onboarding, WinfoBots provides these as part of its core offering.

 

This approach not only enhances ROI but also eliminates the extensive time and financial investment typically required to develop custom automations.

 

Key Advantages of WinfoBots:

 

User-Friendly Design: WinfoBots offers a drag-and-drop interface, making it accessible for users with varying levels of technical expertise. This ease of use accelerates adoption and maximizes productivity.

 

Pre-Built Accelerators: Unique to WinfoBots, these accelerators target common Oracle ERP processes, enabling rapid deployment and immediate efficiency gains. This feature is particularly advantageous for businesses looking to quickly realize the benefits of automation without extensive development.

 

Cross-Application Integration: With its ability to integrate across multiple enterprise applications, WinfoBots ensures improved accuracy and seamless data flow, critical for complex ERP environments.

 

Informed Decisions: WinfoBots doesn’t just automate; it enhances decision-making. By integrating analytical input driven by AI, it allows for human oversight where necessary, ensuring that automation complements human expertise.

 

Rapid ROI: The combination of quick onboarding, minimal requirement for in-house development, and immediate operational improvements means that businesses can see a rapid return on their investment in WinfoBots.

 

Continuous Support and Innovation: Winfo Solutions’ commitment to support and ongoing innovation ensures that WinfoBots remains at the forefront of RPA technology, continuously adding value to its users.

In essence, WinfoBots is more than just an automation tool; it’s a comprehensive solution designed to meet the specific needs of Oracle ERP users. By addressing the common pain points of process owners and offering a user-friendly, powerful, and innovative solution, WinfoBots is poised to be a game-changer in the realm of ERP automation.

 

Summing up

 

In a business world increasingly driven by efficiency and innovation, WinfoBots emerges as a key player, offering a transformative approach to ERP process automation. Its alignment with Oracle ERP systems, ease of use, and comprehensive support make it an ideal choice for businesses looking to elevate their ERP operations and drive forward their organizational goals.

About Winfo

Winfo is a global IT solutions company. As a key Oracle partner we provide implementation and support services for Oracle Fusion and E-Business Suite customers. To address a gap in the market we have also developed a number of Accelerators to help clients automate business processes, streamline their testing of patches and updates and developed a data mining accelerator to help get the most out of their ERP data.

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David Middup

Head of EMEA
With over a quarter-century of international experience, David Middup is a seasoned expert in business transformation, cloud applications, and technology-enabled change. His background in ‘Big 4’ HR strategic advisory, combined with extensive experience in technology-enabled change management and Tier 1 Cloud technology, has equipped him with a comprehensive skill set.
 
As a trusted advisor to C-suite and senior management, he has guided transformation initiatives for a remarkable array of domestic and multinational organizations, spanning a diverse range of industries across Europe, the Middle East, Africa, and the USA.

Sai Koteswara Rao Chinni

Business Analyst

Kotesh is a Business Analyst at Winfo with a wealth of experience spanning over 3 years. He holds a Master’s degree in Computer Science, leveraging his profound expertise in RPA and AI to drive impactful solutions.

Devendra Suryavanshi

Director, Solution Architecture

18+ years Oracle ERP solutioning and delivery experience across multiple geographies and industries.


Expert in Enterprise Transformations and Solution Architecture Senior Executive accountable to achieve defined quality standards.