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Winfo has created an End to End solution to enable organisations to rapidly onboard RPA functionalities as part of their application and process domains

Back Office Automation Toolkit

Automation Toolkit | Journal Automation

List of high impact Finance Processes, available through Back Office Automation Toolkit

01

Procure to Pay

  • Vendor Master Data Management
  • Purchase Order Management
  • GRN Creation
  • Supplier Invoice Creation
  • Supplier Statement Reconciliation

02

Order to Cash

  • Customer Master Data Management
  • Invoice Management
  • Customer Receipts Management
  • Customer Statement Reconciliation

03

Project
Accounting

  • Project Master Data Management
  • Month End Accruals
  • Rate Schedule Definition

04

Record to Report

  • Journal Creation
  • Budgeting and Forecasting
  • Bank Statement Reconciliation
  • Intercompany Settlements and Reconciliations
  • Finance Period End Close

WINBOT Benefits

  • Allows quick adaptation of Automation
  • Eliminate Repetitive Work
  • One Stop shot for all Back-office Processes.
  • Inbuilt Analytics
  • Highly Scalable and Flexible

WINBOT Key Features

A Command Center View to review and monitor-min

A Command Center View to review and monitor flow of information

Modular and Process Driven User Interface-min

Modular and Process Driven User Interface

Packaged Solutions across back office towers-min

Packaged Solutions across back office towers

Facilitates Human Inputs to support-min

Facilitates Human Inputs to support governance and control

Analytics and audit logs for Robots Actions-min

Analytics and audit logs for Robots Actions

Secured and Integrated with ERP Platforms-min

Secured and Integrated with ERP Platforms

Vector Smart Object-min

Role Based Access Controls

Period Close Automation

Business Challenge

  • The Oracle Period Close for the Financial Ledgers and Sub-ledgers incl. Payables, Purchasing, Inventory, Assets, Receivables and Projects consists of many processes and routines, which needs to be run manually
  • These processes are time consuming, leading to potential errors and often employees are required to work long hours and on weekends.
  • Time Value of Opportunity – The time spent on completing these processes is the time lost on analysing the financial results
  • Winfo has built a solution that would automate all the manual steps performed with transactional system (i.e., ERP) to help faster period close

Solution

A purpose-built Dashboard to provide Finance Controllers with an overview of Accounting Periods and their statuses across Legal Entities and Operating Units

RPA functionalities | Winfo Solutions

Benefits

  • Virtual Assisted Bot to support Period Close process with Oracle eBusiness Suite
  • Configured with ability to add any custom reports/procedures as part of Period Close process
  • Reduced number of people to period close by 90%
  • Reduced duration of the period close process by half
  • Automatic error checking processes and process failure notifications
  • Automatic notifications to business process owners
  • Better control on the activities involved in period closing
  • Uniform close process ensuring adherence to overarching standards and guidelines
  • User training on an ongoing basis is simple and straight-forward

Key Features

General Capabilities-min

General Capabilities

  • Ability to Launch Period End BOT
  • Monitor the Period End Process
  • Ability to add new/custom Programs to the Period End Process
  • Email Notification
  • Saving the Files in a Document Repository
AP Close and Reconciliation-min

AP Close and Reconciliation

  • Reconciliation with AP Trial Balance, Posted Invoice Register, Posted Payment Register and GL Account Analysis Report
  • Ability to Sweep or Review
  • Open and Close Periods
General Ledger-min

General Ledger

  • Open and Close Periods
  • Additional Client Specific Modules (up to 5 modules)
  • Open and Close Periods
  • Reconciliation Reports
PO Close and Reconciliation-min

PO Close and Reconciliation

  • Reconciliation with AP PO Reconciliation Report and GL Account Analysis Report
  • Open and Close Periods
Accounts Receivable-min

Accounts Receivable

  • Reconciliation with AR to GL Reconciliation Report
  • Open and Close Periods
Inventory-min

Inventory

  • Open and Close Periods

Supplier Invoicing

Business Challenge

  • ABC Inc has operations in large number of countries across the world. It employs many resources to process invoices received from suppliers.
  • Currently they download PDF invoices and enter them in their ERP system manually.
  • Onboarding any supplier with XML capabilities requires involvement from IT.
  • This is a repetitive task which involves significant effort and resources.
Supplier Invoicing | Master Data Management

Solution

  • End to End Supplier Invoice Entry and Matching for all PDF and XML Invoices.
  • Unique Winfo proprietary algorithms for identification of critical invoice information such as PO Line number and Receipt Number (GRN)
  • Automatically generation of PDF image based on XML invoice.
  • Store Invoices in Document Management storage
  • Registration of Invoices in ERP and attach invoice attachment
  • Custom workflow for coding and approval of Non-PO Invoices.
  • AP team involved only in management of exceptions through a Dedicated Dashboard

Benefits

  • Allow Finance resources to focus on value added activities
  • Reduce processing time per invoice by 80%
  • Manage by Exceptions – deal only those invoices which are tricky and requires manual intervention
  • Better Monitoring of the overall activity by using the logs provided by the robots

Journal Automation

Business Challenge

  • ABC Inc has operations in large number of countries across the world. Many of the systems are not on a Corporate Financial Accounting system due to acquisitions and mergers.
  • In order to consolidate and record Financial Position across the group, Financial Accountants of individual companies, prepare a Journal in a pre-defined template and send to R2R Team at ABC Inc who process the Journals in the Corporate Financial Accounting system.
  • This process is both labour intensive, time consuming and error prone

Solution

Current Manual Steps

  • Receive journals via email
  • Validate JE + perform additional checks
  • Create and Post journals in the ERP
  • Upload Journal Templates in Document Repository
  • Record and maintain log of actions performed and track errors

Automation Steps

  • Receive journals via email
  • Validate Journal and perform checks
  • Create and Post journals in the ERP
  • Upload Journal Templates in Document Repository
  • Send confirmation of actions performed / error log

Request a Demo

Request a Demo | test executions
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